Notary Services Elgin Mills

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Notary Public Elgin Mills, Richmond Hill

Hello there and welcome to Notary Services Elgin Mills! We are excited to be your trusted source for professional notary services in the heart of Richmond Hill's Elgin Mills neighborhood. Our dedicated team of notary public professionals is here to help you with all your notarization needs.


Our mission is to provide you with comprehensive and reliable notary services, ensuring that your important documents are legally valid and securely processed. We understand that the notarization process can be complex and confusing, but don't worry, we're here to guide you every step of the way.


At Notary Services Elgin Mills, we take pride in our attention to detail, integrity, and commitment to excellence. Whether you require notarization for real estate transactions, wills, powers of attorney, or any other legal matter, we have experts who can assist you with a friendly smile and professional attitude.


We recognize the unique cultural diversity of the Elgin Mills community and understand that your time is valuable. That's why we strive for efficiency and accuracy in every notarization we perform, making sure that our services are accessible to all members of our vibrant community. Your satisfaction and peace of mind are our top priorities.


Thank you for considering Notary Services of Elgin Mills for your notary needs. We look forward to serving you and providing you with a stress-free notarization process. If you have any questions or want to schedule an appointment, please don't hesitate to contact us - we're always happy to help!

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Affidavits

OSAP Affidavits, Divorce, Affidavit of Service, Affidavit of Execution



Statutory Declarations

 Immigration, Refugee and Citizenship Canada Forms, Common Law Union


Invitation Letters

Visitor Visa Invitation Letter, Temporary Resident Visa, Super Visa

Travel Consent Letters

Consent letter for minors or children traveling abroad


Wills and POA

Powers of Attorney for Personal Care or Property, International POA, Affidavit of Execution of Will

Notary Public Service Areas

We offer notary services throughout Richmond Hill, serving various locations within the City.

12 Waterstone Street, Richmond Hill,

ON L4E 0P8

11005 Yonge St, Richmond Hill,

ON L4C 0K7

13390 Yonge St, Richmond Hill, ON L4E 2P6

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Statutory Declarations, Swearing of Oaths & Affidavits

  • Immigration, Refugee and Citizenship Canada Forms
  • IMM 0006E Application for Authorization and Statutory Declaration For Minor Child
  • IMM 5409E Statutory Declaration of Common Law Status
  • IMM 5646E Custodianship Declaration for Minor Studying in Canada
  • Statutory declarations regarding lost, stolen, or damaged passports
  • Statutory Declarations in Lieu of Guarantor for Passports (PPTC 132)
  • Statutory declarations confirming identity
  • Statutory declarations for Statement in Lieu of Certificate of Non-Impediment to Marriage Abroad
  • Statutory Declaration of Legal Marriage for Income Security Programs and the Canada Pension Plan
  • Statutory Declaration of Common Law Union for Income Security Programs and the Canada Pension Plan
  • IMM 0016E Application for Authorization and Statutory Declaration
  • Statutory declarations for adult name and gender change applications
  • Identification & Government Documents, Government of Canada Forms
  • Any other statutory declaration or affidavit for Marital Status, Professional Accreditation, etc.
  • Statutory declarations for Statements in Lieu of Certificate of Non-Impediment to Marriage Abroad
  • Statutory declarations or affidavits of marital status, including IMM 5409 E Statutory Declarations of Common Law Status and Statutory Declarations of Conjugal Relationships for Citizenship and Immigration Canada applications, separation and Common Law relationships, affidavits of single status
  • Statutory declarations regarding ownership of property
  • Statutory declarations for professional accreditation
  • OSAP affidavits
  • Ontario College of Physicians and Surgeons Applications for Certificate of Registration
  • Law Society of Ontario Lawyer Licensing Applications and Surrender of Licence to Practice Law Application


Our Services

Consent To Travel For Minors  


A Travel Consent Letter, also known as a Child Travel Consent Form, is a legally recognized document that grants permission from a parent or legal guardian for a child to travel internationally when not accompanied by all parents or guardians. This document is typically required when a child is traveling with a single parent, a relative, a family friend, or a group, serving as evidence that the child has the necessary legal consent to travel.


Key information typically found in a Travel Consent Letter includes:


Child's Details: The complete name of the child, their date of birth, and passport particulars.


Parent/Legal Guardian Information: The name, contact details, and signature of the parent or legal guardian granting consent. In cases of sole custody or guardianship, additional supporting legal documents may be required.


Travel Information: This section outlines the destination(s), travel dates, and the purpose of the trip.


Companion Information: If the child is traveling with someone other than their parent(s) or legal guardian(s), the letter includes the name, relationship, contact information, and passport details of the accompanying adult(s).


Notarization: In some instances, the letter may need to be notarized or witnessed by a notary public. Please feel free to reach out to us to schedule your appointment for notarization.


Customs and immigration authorities frequently require a Travel Consent Letter to mitigate the risk of child abduction or disputes concerning custody and guardianship during international travel. This document is essential for facilitating a seamless and legally sound travel experience for minors.


Power of Attorney



A Power of Attorney (POA) is a legal document recognized in Ontario, Canada, that grants one person (referred to as the "agent" or "attorney-in-fact") the authority to make decisions and take actions on behalf of another person (the "principal"). This authorization enables the principal to delegate specific powers to their appointed agent, allowing the agent to act on the principal's behalf for particular matters or broader purposes.


In Ontario, there are various types of powers of attorney, including:


General Power of Attorney: This type grants the agent broad authority to make financial and legal decisions for the principal. It is commonly used for tasks like managing finances, signing contracts, and conducting business transactions. A general power of attorney typically remains valid until the principal revokes it, becomes incapacitated or passes away.


Limited (or Specific) Power of Attorney: In this scenario, the agent is given authority for a specific purpose or a set duration. For instance, a limited power of attorney might allow someone to handle property sale or make medical decisions during the principal's temporary absence.


Continuing Power of Attorney for Property: This is a specific type of power of attorney in Ontario that allows the agent to manage the principal's financial and legal affairs, even if the principal becomes mentally incapacitated.


Power of Attorney for Personal Care: This authorizes an agent to make healthcare and personal care decisions for the principal, particularly if they are unable to do so themselves.


Powers of attorney in Ontario are essential legal tools that enable individuals to plan for potential incapacity, manage their affairs more effectively, and designate trusted agents to act on their behalf when necessary. It's crucial for individuals in Ontario to carefully consider the powers they are granting and select agents they trust to act in their best interests in accordance with Ontario's laws and regulations.


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Divorce or Separation Agreement

In Ontario, a Divorce/Separation Agreement, also known as a Separation Agreement or Marital Settlement Agreement, is a legally binding document that delineates the terms and conditions agreed upon by a married couple when they decide to separate or divorce. This agreement serves as a comprehensive roadmap for how the couple will manage various aspects of their separation or divorce, including financial, property, and child-related matters. Here are the key components typically included in an Ontario Divorce/Separation Agreement:


Division of Assets and Debts: The agreement specifies how the couple's property, assets, and debts will be distributed. This encompasses real estate, bank accounts, investments, personal possessions, and outstanding loans.


Child Custody and Access: If the couple has children, the agreement outlines custody arrangements, covering both physical and legal custody. It also addresses visitation schedules, holiday arrangements, and decision-making responsibilities regarding the children's upbringing.


Child Support: The agreement defines the financial support one spouse will provide to the other for the care and upbringing of their children. Child support is typically determined based on the parents' incomes and the children's needs.


Spousal Support (Alimony): When applicable, the agreement may specify whether one spouse will provide financial support to the other after separation or divorce. It outlines the terms of spousal support, including the amount and duration.


Healthcare and Insurance: It addresses how health insurance and medical expenses for both spouses and children will be managed post-separation or divorce.


Division of Retirement Accounts: If either spouse holds retirement savings, the agreement may detail how these accounts will be divided or shared.


Tax Considerations: The agreement may contain provisions for tax-related matters, including filing taxes, claiming deductions, and addressing potential tax issues stemming from the separation or divorce.


Legal and Financial Obligations: It outlines each spouse's responsibilities for their individual financial affairs and legal matters, such as updating wills and designating beneficiaries.


Dispute Resolution: The agreement may incorporate a mechanism for resolving disputes that may arise in the future, such as mediation or arbitration, as an alternative to court proceedings.


An Ontario Divorce/Separation Agreement is typically negotiated and agreed upon by both spouses with the assistance of their respective lawyers or through mediation. Once both parties have reached a mutually acceptable agreement, it is generally submitted to the court for approval. Upon approval, it becomes a legally binding contract that governs the actions and responsibilities of both spouses during and after the separation or divorce. Having a well-crafted agreement can help minimize conflicts and provide clarity during what can be a challenging period for all parties involved.


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Certified True Copies

Certified Copies of Original Documents (In-Person Notarization Only) Cover:


  • Government-issued photo identification documents, including passports, driver's licenses, citizenship cards, and permanent resident cards.


  • Government Forms.


  • Vital records such as marriage certificates, birth certificates, divorce certificates, and death certificates.


In addition to the above, we offer certification for:


  • Court orders.


  • Diplomas and degrees.


  • Academic transcripts.


  • Contracts and commercial agreements.


  • Letters and notes.


  • Powers of Attorney.


  • Probated Wills.


Our certification services are tailored to provide you with legally verified duplicates of your crucial documents, guaranteeing their authenticity and accuracy for various legal and administrative purposes. Please note that this service necessitates in-person notarization.



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FAQs

Got a question about our Notary Public Services? We’re here to help.

  • 1. What's a Notary Public?

    In the province of Ontario, notaries have the authority to administer oaths or affirmations once you've declared the document's contents to be accurate and your signature has been duly witnessed. Notaries also possess the same powers as commissioners for taking affidavits, granting them a comprehensive mandate to verify certified true copies of original documents as faithful reproductions. Their appointments are made by the Ministry of the Attorney General in accordance with the Notaries Act. Furthermore, lawyers and licensed paralegals in Ontario can also be designated and listed as notary publics by virtue of their professional roles, with these appointments being publicly registered. 

  • 2. What's a commissioner for taking oaths and affidavits?

    A Commissioner for administering oaths is an individual authorized to oversee oaths, declarations, and affirmations in accordance with the Commissioners for Taking Affidavits Act. Upon your sworn or affirmed assertion of the document's accuracy, a Commissioner will affix their signature and an unsealed stamp. It's important to note that their jurisdiction is restricted to provincial matters, and they are not authorized to sign documents such as wills, financial or real estate papers, powers of attorney, or divorce or separation custody documents.

  • 3. What are the Distinctions Between a Notary Public and a Commissioner for Oaths?

    There is often confusion surrounding the distinctions between a Notary Public and a Commissioner for Oaths, as well as the differences in the processes of notarization and commissioning. It's important to note that the regulations governing Canadian notaries can vary from one province or territory to another.


    In the Province of Ontario, a notary public possesses the same authority as a commissioner for taking affidavits, as explained in response to question #2 regarding the role of a commissioner for oaths and affidavits.


    In today's digital age, this process is often carried out electronically through e-signatures, unless a document needs to be printed and physically signed with ink by a notary. In such cases, the completed document can be scanned or sent by mail to the client.



  • 4. Is it legally permissible to notarize or commission a document remotely or online?

    Indeed, remote notarization and commissioning have gained significant popularity, with numerous tools and platforms aligning with legal and regulatory standards for electronic signatures and virtual witnessing.


    To ensure a seamless experience, it's advisable to confirm with the intended recipient, be it an organization or individual, whether they accept electronically signed documents. This proactive step will help you avoid any potential inconveniences or additional expenses before scheduling your online appointment with us



  • 5. What are the requirements for a virtual remote appointment?

    Here's what you'll need for your virtual remote appointment:


    1) A digital copy of your document in PDF or Word format. If you only have a paper copy, you can create an electronic version by scanning it.


    2) Access to a webcam or videoconferencing platform like FaceTime, WhatsAspp, Zoom, which you can use on your smartphone, tablet, or computer.


    3) One piece of valid government-issued photo identification or two pieces of valid government-issued non-photo identification.


    The good news is that you won't need to sign up for or download any special applications to access our online notary services.

  • 6. What should I bring to my notary appointment?

    To ensure a smooth notary appointment, please prepare the following:


    One (1) piece of valid government-issued identification with a photo, such as a driver's license or passport, OR two (2) pieces of government-issued identification without a photo, like a social insurance card or birth certificate.


    Copies of the documents you need notarized. Do not sign these documents until your appointment.


    Please be aware that if you require certified true copies of a document, online notarization is not possible. You must physically attend in person with the original document and the copies for certification.

  • 7. How much does it cost?

    Our pricing is structured as follows:


    The initial online notarization is priced at $29.99.

    Each additional notarization or commission (signature) costs $19.99.


    Please note that our charges are per notarization or commission, not based on the number of pages.

  • 8. Which kinds of documents are eligible for notarization?

    In brief, we can notarize a wide range of documents, encompassing oaths, affidavits, statutory declarations, and certified true copies. For further details, please visit our Services page.

  • 9. Which documents are typically the most commonly notarized?

    • Power of Attorney 
    • Wills
    • Affidavits and Statutory Declarations
    • Travel Consent Letters for Children
    • Letters of Invitation
    • Passport and Immigration Documents

  • 10. Are you able to notarize documents intended for use in a different province or country?

    We urge you to take extra precautions because there are instances where notarized documents must undergo authentication and legalization processes before they can be accepted in another country. While we are capable of notarizing documents intended for use abroad, it's essential to verify the specific requirements with the consulate or embassy of the destination country where these documents will be utilized.

  • 11. Are individuals residing outside the Province of Ontario able to access your services?

    In most cases, yes, our services are accessible to individuals outside the Province of Ontario, in accordance with the Ontario Evidence Act, which stipulates that "an affidavit sworn outside Ontario before a commissioner for taking affidavits in Ontario has the same effect as if the affidavit had been sworn in Ontario."


    However, it's important to note that certain jurisdictions, courts, and institutions may not accept documents that have been notarized virtually or if you are located outside of Ontario. Therefore, it is your responsibility to ensure, before scheduling an appointment with us, that virtual notarizations or notarizations completed within the Province of Ontario align with your specific legal requirements and that the relevant organization or agency will indeed accept such documents.


    Please be aware that we cannot be held responsible if your document is rejected due to it being notarized virtually or outside of the province. If you are located outside of Ontario and require notarization, we strongly recommend reaching out to the organization or agency to which you intend to submit your document to inquire about any specific requirements they may have.


Elgin Mills Community

Places to Visit in the Elgin Mills Neighborhood


History 

Elgin Mills, nestled within the heart of Richmond Hill, Ontario, is a neighborhood with a rich and intricate history that closely mirrors the broader development of the region. Its story is a captivating narrative that unfolds over centuries, reflecting the evolution of an agricultural enclave into a vibrant, diverse, and thriving community. Below we will embark on a historical journey through Elgin Mills, offering insights into its origin, growth, and transformation.


Early Settlement and Name Origin


Elgin Mills, like many parts of Richmond Hill, traces its roots to the late 18th century when European immigrants ventured into this fertile land. It was initially an agricultural haven adorned with farms, orchards, and charming hamlets. Families tilled the soil, establishing a picturesque rural landscape that would become integral to the community's identity.


The name "Elgin Mills" likely emerged from the mills that graced the area. These mills, pivotal to grinding grain and sawing wood, symbolized the community's economic backbone and provided it with a distinctive moniker that has endured through time.


19th Century Growth and Industrial Development


The 19th century brought slow but steady growth to Richmond Hill, and Elgin Mills was no exception. The construction of the Ontario, Simcoe and Huron Railroad, later a part of the Canadian Pacific Railway, in the mid-1800s ushered in increased economic activity and accessibility. This transportation artery would leave an indelible mark on Elgin Mills, shaping its destiny.


With the railway came industrialization. Mills and factories sprung up, producing lumber, processing grain, and engaging in various manufacturing activities. The unmistakable hum of progress echoed through the air as Elgin Mills embraced a new era of development.


Agricultural Heritage and Resilience


Despite the changes, Elgin Mills remained true to its agricultural heritage. Farms, brimming with crops like fruits, vegetables, and dairy products, continued to thrive. Agriculture remained a pillar of the local economy, and the bountiful harvests not only sustained the community but also celebrated its enduring connection to the land.


The Era of Suburbanization


The 20th century brought a wave of transformation that swept across Elgin Mills. Suburbanization, in line with broader trends in the Greater Toronto Area, became a defining feature. The construction of Highway 404, a major transportation route, rendered Elgin Mills more accessible and alluring to commuters.


The neighborhood's charm beckoned families seeking the perfect blend of suburban tranquility and urban convenience. As a result, Elgin Mills experienced a surge in residential development, ushering in a new chapter in its history.


Infrastructure and Modern Community


With a growing population came the imperative for infrastructure and amenities. Schools, parks, shopping centers, and community services sprang up to support the needs of residents. A sense of community blossomed as Elgin Mills evolved into a modern, self-sufficient neighborhood within Richmond Hill.


Cultural Diversity and Continued Growth


Elgin Mills stands today as a testament to its multicultural character, a reflection of the broader demographic tapestry of Richmond Hill. Residents from various backgrounds contribute to the neighborhood's rich diversity.


Looking ahead, Elgin Mills continues to evolve with ongoing residential and commercial development. The community's ability to adapt to changing demographics and urban planning priorities ensures it remains a dynamic and thriving neighborhood.


Summary


Elgin Mills, with its history deeply intertwined with the growth of Richmond Hill and the Greater Toronto Area, serves as a captivating microcosm of suburbanization and urban progress. It is a testament to the resilience of a community that has preserved its agricultural heritage while embracing the challenges and opportunities of modernity. Elgin Mills' legacy is one of transformation, diversity, and enduring community spirit, a testament to the enduring tapestry of history and progress.


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TAXES

Tax laws are complex. We're here to help you handle it all.

Filing tax returns can be stressful. We're here to take care of the details, so you don't need to worry. We'll ensure that your taxes are filed on time and correctly. If you're facing an audit, we'll help you prepare for it. Why pay penalties or interest when you can take care of your taxes, right from the start. 


Being audited happens but it can be stressful, expensive and time-consuming. File your taxes properly from the start, and you'll have less stress and worry later. 

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Hire a professional and take the stress
out of taxes.

Hire a professional and take the stress  out of taxes.

Hire a professional and take the stress  out of taxes.

AUDIT

Tax laws are complex. We're here to help you handle it all.

Filing tax returns can be stressful. We're here to take care of it all, so you can focus on what really matters - your business. We'll ensure that taxes are filed on time and correctly and that payroll, investments and more are on track. 



We provide complete, rapid and uncompromising support when you need it and will help you identify all the sources of income and related tax savings. 

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Professional providers

4630

Annual cases                                 
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Hire a professional and take the worry out of your taxes.

Hire a professional and take the worry out of your taxes.

Hire a professional and take the worry out of your taxes.

ACCOUNTING

Tax laws are complex. We're here to help you handle it all.

Filing tax returns can be stressful. We're here to take care of it all, so you can focus on what really matters - your business. We'll ensure that taxes are filed on time and correctly and that payroll, investments and more are on track. 



We provide complete, rapid and uncompromising support when you need it and will help you identify all the sources of income and related tax savings. 

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Annual cases
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Things being made beautifully simple are at the heart of everything we do

Tax planning can help you or your business reduce liabilities.

Tax planning can help you or your business reduce liabilities.

CONSULTING

Tax laws are complex. We're here to help you handle it all.

Filing tax returns can be stressful. We're here to take care of it all, so you can focus on what really matters - your business. We'll ensure that taxes are filed on time and correctly and that payroll, investments and more are on track. 



We provide complete, rapid and uncompromising support when you need it and will help you identify all the sources of income and related tax savings. 

12

Professional providers

4630

Annual cases
Contact us

Hire a professional and take the worry out of doing your taxes.

Hire a professional and take the worry out of doing your taxes.

Hire a professional and take the worry out of doing your taxes.

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